Membership Renewal Process FAQs

Frequently asked questions about the membership renewal process

Frequently Asked Questions

As of March 2013, Oxfam Canada has an annual membership renewal process. Here are some answers to Frequently Asked Questions.

  1. Why a membership fee?
  2. Who is eligible to be a member?
  3. How do I renew my membership?
  4. How long will it take for my membership to be approved?
  5. How will I know when to renew my membership next year?
  6. What does the $25 membership fee contribute to?
  7. Do I get a tax receipt for the $25 membership fee?
  8. I’m a donor. Do I still have to pay the $25 membership fee?
  9. What if I cannot afford the membership fee?
  10. What does it mean to be member of Oxfam Canada?
  11. What happens if I don’t renew my membership?

 

1. Why a membership fee?

Oxfam Canada is committed to an open and inclusive membership, encouraging its supporters to play an active role in support of its mission and its governance.

At the same time, we recognize that under the Canada Not-For-Profit Corporations Act, members have significant authority and powers. For that reason, we have a membership fee and members are required to renew their membership on an annual basis to ensure we have up-to-date contact information for effective communication with all members.

2. Who is eligible to be a member?

An Oxfam Canada member is any supporter, 13 years of age or older, who supports Oxfam’s vision and mission, has signed the Code of Conduct, has completed the registration process, and is approved by the Board for membership.

All members are encouraged to contribute to Oxfam's work by voting on governance matters including elections for the Board, taking action in campaigns, volunteering, and donating as they are able.

3. How do I renew my membership?

Renewal is fast and easy. Members are invited to renew their membership online or by submitting the required information in writing to:

Membership
Oxfam Canada
39 McArthur Avenue
Ottawa, Ontario
K1L 8L7

Multi-year membership options are not being offered at this time.

4. How long will it take for my membership renewal to be approved?

Oxfam Canada will confirm your membership within two (2) weeks of receipt of payment and application.

5. How will I know when to renew my membership next year?

Your annual renewal date will be one year after the date of your application. We will send you a renewal reminder by email (or by mail where email is unavailable) one month in advance of the renewal date.

If membership is not renewed before the renewal date, members will receive a further reminder two weeks after their renewal date. Membership status will end one month after the renewal date has passed if membership is not renewed.

6. What does the $25 membership fee contribute to?

Most grassroots organizations – service clubs, political parties, unions – levy dues or a membership fee that provides revenues to support the work of the organization and defray the costs of maintaining and engaging the membership. Participation in governance is restricted to ‘members in good standing’: those who have paid a fee and kept the organization abreast of changes in contact information.

7. Do I get a tax receipt for the $25 membership fee?

No. The Canadian Revenue Agency stipulates that tax receipts cannot be issued for membership fees in this case. For more information, reference the CRA’s guidance for registered charities online.)

8. I’m a donor. Do I still have to pay the $25 membership fee?

Members who donate $25 or more each month to SharePlan may have their membership fee waived on an annual basis as long as they continue to donate at or above that rate.

9. What if I cannot afford the membership fee?

Prospective members who cannot afford the $25 membership fee can ask that it be waived.

10. What does it mean to be member of Oxfam Canada?

Oxfam Canada recognizes that it is through the joint effort of the organization’s members, Board and staff that the governance needs of the organization are met. Oxfam Canada engages and works with members to ensure effective governing of the organization.

Oxfam Canada commits to ensure that its members receive the appropriate information in a timely manner in order to be able to effectively participate in its governance.

Members participate in the organization’s governance by:

  • Nominating, contesting, and voting for elected positions[1]
  • Participating in regional and national summits
  • Providing feedback to the Board of Directors on policies and priorities

and through approving:

  • Bylaws
  • Special Resolutions
  • Appointment of auditors

Read Oxfam Canada’s Member Policy.

11. What happens if I don’t renew my membership?

Membership status will end one month after the renewal date has passed if membership is not renewed.

If you are not an Oxfam Canada member, you can still be a supporter! A supporter is a person who works in support of Oxfam programs, campaigns, outreach, fundraising, or administration on an unpaid basis. Supporters may be engaged in a community or campus-based group; as part of an Oxfam event or activity; online; in a volunteer position based in an Oxfam office; in a specialized role working directly with staff; on a project committee; or in other ways. Visit our Get Involved pages to find out how

 

[1] Members must be 18 years of age to be eligible for election to the Board of Directors.